If you are thinking of relocating your office, there are several issues you need to consider. This is because relocating a business may seem like a stressful activity. However, it is just a process like any other and if broken down to simple tasks and steps, it provides room for growth and new experiences of an office setting. Here are some office relocation tips that will help make the process both bearable and stress free.
Tips for Easy Office Relocation
First, you should assess the needs of the business and the current situation. This will help you understand your motive to relocate. For instance, you may want to relocate due to expiry of the current lease, planned growth, downsizing or additional obligations or liabilities.
Consider the features needed for the new office like future business goals and such factors. Moving requires collective responsibility and effort for a seamless transition. Come up with the right team to facilitate the move. The team should include both internal and external members and a project leader should be appointed to head the team and he or she should have the following attributes:
- Good organizational skills and basic office relocation tips
- Good communication skills
- Trustworthy and can command the trust of top management
- He or she should be senior enough to make decisions
- He or she should be in a position to act on behalf of the company
- He or she should have experience in setting and working within set budget limits
Once a project leader has been selected, the process should commence. It is advisable to start early but on the other hand, it is not possible to plan too far ahead. Review of options can be done nine to eighteen months before the lease expires even if one is considering renewing the lease or renegotiation. This should be followed by formulating a realistic budget.
Professional Office Movers
Due to time constraints and stress associated with relocation, it is important to hire professional office movers. This saves time, money and minimizes potential damages associated with moving. It is wise to have a lawyer in the process so that all the legal aspects involved in moving and new lease implications can be explained. Finally, communication is vital and the staff should be made aware of the planned move to avoid anxiety. Most importantly, clients should be informed about the relocation and the urgent orders dealt with in order of priority.
Packing Tips
Proper packing is an important issue since items cannot be moved piece by piece. If the items are not packed properly, valuable items may get damaged or lost. Therefore, it is important to hire the right people to handle this sensitive task. The following office relocation tips will come in handy when it comes to packing:
- Items allocated to each department should be packed separately to avoid mix up
- Assign a number to each department and clearly label each box with department number
- Label pieces of big furniture with employees name so they can be returned to the rightful owners
- Pack all files and paperwork in advance and label each container with folders and information contained inside
- Pack early so that there is enough time for labeling and marking all containers being moved
Conclusion
Office relocation can be an opportunity for development if planned well. However, to ensure that the process is seamless, expert opinion is valuable when relocating. The above office relocation tips can go a long way to give transition an enjoyable experience.
